Guides
Planning guides for group trips
Practical checklists for coaches, student leaders, office managers and anyone organizing travel for a group.
A coach's checklist for state tournament travel: rooming lists, chaperones, vans or buses, budget per player and what to send parents.
Colleges and universitiesCollege club sports and student organization travel: budgets, room blocks and busesHow student leaders plan trips for club teams, bands, debate and Greek life: getting budgets approved, booking room blocks and moving 20 to 100 students.
Business travelHow to plan a company offsite or sales kickoffA step-by-step plan for business group travel: choosing a city, staying inside travel policy, meeting space, ground transportation and a cost estimate finance will approve.
Group hotelsHotel room blocks explained: when groups should use oneWhat a hotel room block is, how cutoff dates and attrition work, and when a group of 9 or more rooms should ask for one.
Getting aroundGroup transportation: vans vs. minibuses vs. charter busesHow to choose ground transportation for a group trip, with capacity, licensing and safety points for vans, minibuses and charter coaches.
GuideCharter Bus vs 15-Passenger Vans for Teams: Safety, Rules and CostShould your team or group rent 15-passenger vans or charter a bus? Federal safety guidance, CDL rules, how to check a bus company's safety record, and a cost comparison method.
GuideCooperstown Dreams Park & All Star Village: Family Lodging and TravelYour 12U team is going to Cooperstown. Where players sleep, where parents and siblings stay, nearest airports, groceries, and when to book lodging for Dreams Park and All Star Village weeks.
GuideCorporate Offsite Planning Guide: Venue, Hotels, Travel and BudgetPlan a company offsite or sales kickoff: pick the city and dates, set a per-traveler budget, book a hotel with meeting space, handle flights and ground transport, and hand finance a clean estimate.
GuideDestination Wedding Group Travel: Room Blocks, Save-the-Dates and ShuttlesPlanning travel for destination wedding guests: when to send save-the-dates, courtesy vs. contracted room blocks, airport shuttles, passports, and one itinerary for every guest.
GuideESPN Wide World of Sports Complex: Team Hotels and Group Travel TipsTaking a youth team to ESPN Wide World of Sports at Walt Disney World? Address, event housing rules, Disney vs. Kissimmee hotels, airport transfers from MCO, and budgeting park days.
GuideHotel Room Block: How It Works (Attrition, Cutoff Date, Courtesy Blocks)A plain-English guide to hotel room blocks: courtesy vs. contracted blocks, attrition clauses, cutoff dates, rooming lists, and what to negotiate before you sign.
GuideHow to Plan a Sports Team Trip: A Step-by-Step Guide for CoachesA practical timeline for coaches and team managers: budget, hotel rooms and rooming lists, vans or charter bus, meals, permission forms, and sharing one itinerary with parents.
Guideadidas Lone Star Classic Volleyball: Dallas Hotels and Team TravelClub volleyball families heading to the adidas Lone Star Classic in Dallas: venue, how the weekends split by age group, getting around downtown, and how to book team rooms.
GuideNike EYBL Peach Jam North Augusta: Hotels and AAU Team TravelTravel guide for the Nike EYBL Peach Jam at Riverview Park Activities Center in North Augusta, SC: where teams and families stay in North Augusta, Augusta and Aiken, airports and booking timing.
GuideHow to Plan a School Field Trip or Overnight Student TripA planning guide for teachers, band directors and student group leaders: approvals, budget per student, chaperones, transportation safety checks, hotels and sharing the itinerary with parents.
GuideSpace Coast Complex Viera (USSSA): Team Hotels and Travel TipsTravel baseball teams headed to USSSA events at the Space Coast Complex in Viera/Melbourne, Florida: address, where teams stay, airports, and how to check event lodging rules.
GuideTeam Travel Checklist: What Coaches and Team Parents Need to Pack and BookA printable team travel checklist: what to book, documents to collect, what to pack for players and staff, and what to confirm 48 hours before a tournament trip.
GuideUIL State Basketball Tournament 2027: Team Hotels Near the AlamodomePlanning a team trip to the UIL state basketball finals at the Alamodome? 2027 dates, the new neutral-site semifinals, where teams stay in San Antonio, parking, and group booking tips.
GuideUIL Football State Championships at AT&T Stadium: Hotels and TravelGoing to the UIL Texas high school football state championships in Arlington? Venue, 2025 attendance and ticket prices, 2026 schedule status, and where teams, bands and families stay.